Disputes in the Workplace: Action Steps to Encourage your Team to Work it out Without you having to Referee

04 Mar Disputes in the Workplace: Action Steps to Encourage your Team to Work it out Without you having to Referee

Encourage employees to resolve conflicts such as this:

“Hey boss, Hannah interrupted me and was rude to me during our team meeting,” said Paul. 

 

As a leader, how do you proceed?

1. Go directly to Hannah and ask her about the situation with a reprimand in your back pocket.
2. Ask Paul what he did to make Hannah act like that.
3. Give Paul the resources needed to address Hannah himself to resolve the issue.

We can all agree that option #3 is the ideal solution. Yes, it takes time, patience, resources, and, oftentimes, a change in behaviors and beliefs. Having the ability to have encourage tough conversations, however, can change the entire dynamic within your Team. When your employees have the wherewithal and confidence to take these conversations into their own hands your time is freed up to do more important things.

I am trying to develop this lesson with my own kids, ages 4,6, and 8. When they run from their conflict to tell on each other my first question is always, “Did you tell your sibling how their actions made you feel?” If they answer, “no,” then I send them back to the room to have a conversation with each other first. If that doesn’t resolve the situation, then we have a group conversation about what happened and how we can fix the situation in the future. Oftentimes, the tattletale is just as guilty.

Here’s the really important part. I explicitly lay out how we treat our family members and what the Colbert family norms/expectations are. I am building a strong foundation of the expected and appropriate rules of engagement. I am giving the kids the tools needed now so that in the future I won’t have to referee. Additionally, I am help and encourage them develop their own skills and confidence when dealing with conflict outside of our home.

Action Steps to Encourage your Team to work it out without you having to referee:

• Co-developed strong Team norms. If your people are part of the planning, they will take ownership and will be more likely to use the norms to steer the conversation in the right direction. Don’t stop there! You have to model how to use the norms. Before I start a meeting, I ask each person to pick a norm they want to stick to during the meeting. Oftentimes, people pick a norm counter to their current mood. For example, if someone is crabby, they pick the “stay positive” norm. This creates an immediate behavior shift, which benefits everyone at the meeting, and I don’t have to lift a finger. 

• Don’t shy away from difficult conversations—lead! You’re the leader, show your team how it’s done! Ask clarifying questions, don’t make rash assumptions, and always address inappropriate behaviors—don’t tolerate bullies. Here are some great phrases/questions to steer the conversations: 

1. “Tell me more about what you mean by that.” 
2. “Can you please repeat what you just said?” Oftentimes people are too embarrassed to repeat a negative comment. You can then say, “If you’re too embarrassed to say it now, why did you say it in the first place?” Then point to the “staying positive” norm.
3. “Is this in line with our common purpose” or “Is this in line with our norms?”

• Give your Team the tools needed to address inappropriate behaviors. Share the above phrases/questions with your team. Role-play, if necessary. 

• Provide clear expectations. Make sure your Team understands that you do not tolerate negative behaviors and that you expect them to have the fortitude to address each other when something seems amiss.

It seems simple, but for some reason, we don’t often take the time to have these conversations. Why wait? Less drama and conflict improves productivity and overall joy. Encourage your team to be open to understanding others and having mutual respect in the workplace.

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